Privacy Notice for Didcot Volleyball Club
At Didcot Volleyball Club (referred to as "we," "us," or "our"), we are committed to protecting and respecting your privacy. This Privacy Notice explains how we collect, use, store, and protect your personal data when you interact with us, whether as a member, participant, volunteer, or visitor to our club.
1. Information We Collect
We collect the following types of personal data:
- Personal Information: Name, address, phone number, email address, and date of birth.
- Membership Information: Membership status, payment details, registration forms, and participation history.
- Health Information: Medical conditions or health-related details necessary for participation in sports activities (with your explicit consent).
- Payment Information: Payment methods, transaction details, and membership fees.
- Communications: Records of your interactions with us, such as emails, messages, or phone calls.
2. How We Use Your Information
We use your personal data for the following purposes:
- To manage and maintain your membership.
- To facilitate registration for sports activities, events, and competitions.
- To communicate important club updates, events, or changes in schedules.
- To process payments and manage financial transactions.
- To ensure health and safety standards by managing medical information (with consent).
- To improve club services and tailor our offerings to your needs.
- To comply with legal and regulatory requirements.
3. Sharing Your Information
We do not sell or rent your personal data to third parties. However, we may share your information with:
- Service Providers: Trusted third-party service providers that help us manage our operations, such as payment processors and IT service providers.
- Sports Authorities: Relevant sports governing bodies when required for event participation, registrations, or compliance purposes.
- Legal Requirements: Authorities or legal bodies where required by law or to protect the safety of our members.
4. Data Security
We implement reasonable security measures to protect your personal data from unauthorized access, disclosure, alteration, and destruction. However, please note that no method of electronic transmission or storage is 100% secure.
5. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Notice, unless a longer retention period is required or permitted by law.
6. Your Rights
You have the right to:
- Access: Request a copy of the personal data we hold about you.
- Rectification: Request corrections to any inaccurate or incomplete data.
- Erasure: Request that we delete your personal data, subject to certain conditions.
- Portability: Request that we transfer your data to another organization in a structured, commonly used format.
- Objection: Object to the processing of your data in certain circumstances.
To exercise these rights, please contact us at [Club's contact information].
7. Updates to This Privacy Notice
We may update this Privacy Notice from time to time to reflect changes in our practices or legal requirements. When we update the notice, we will post the revised version on our website or notify you directly.
8. Contact Us
If you have any questions or concerns regarding this Privacy Notice or how we handle your personal data, please contact us at:
Didcot Volleyball Club
didcotvolleyball@gmail.com
[Website URL]
This Privacy Notice was last updated on 05/03/2025.
